Reception/Administrator, Jobs, 5724

Reception/Administrator

Receptionist/Administrator - Broxburn, West Lothian

Full time - Temporary, 4 months minimum, potential to go permanent (though no guarantee)

To act as the first point of contact for visitors and callers and to undertake a range of other administrative tasks in accordance with the needs of the business.

Key Responsibilities

Receptionist

  • Reception cover
  • Managing telephone enquiries
  • Welcoming visitors to site and signing them in/out
  • Hospitality / function arrangements
  • Interaction with suppliers, customers, employees, management and other key stakeholders

Administrative

  • Processing mail
  • Filing & archiving
  • Data entry
  • Minutes of meetings and meeting support
  • Administration and clerical support to members of management Purchasing items, such as stationary, for site
  • Notice board management
  • Generating reports and presentations for management Organise travel arrangements and meetings
  • Management of expense claims
  • Administer petty cash
  • Assist finance team as required
  • Provide adhoc support throughout the business.
  • Administer updates to social media
  • Manage television in Reception running company presentation. Provide holiday cover for Sales ledger, Bank Reconciliations, Purchase ledger.

 

The business are committed to supporting all employees in relation to their CPD. The receptionist/ Administrative Assistant will participate in available development opportunities to enhance personal knowledge, skills and experience.

Key Internal Communications

  • Site management
  • Departmental managers
  • Sales
  • Finance
  • Human resources
  • Health and safety environment
  • Health, Safety & Environment

 

Key External Communications  

  • Site visitors
  • Suppliers
  • Customers
  • Delivery personnel

Experience, Knowledge and Skills

  • Previous experience gained in an administration role (possibly over a 2 year period or longer)
  • Previous experience gained in a Receptionist role (possibly over a 2 year period or longer)
  • Excellent IT skills (Microsoft packages such as Word, Excel, and PowerPoint, as weil as bespoke software packages)
  • Aconfident and effective communicator (oral and written)
  • Proven customer service skills
  • Able to demonstrate integrity when dealing with high!y sensitive and confidential information A high
  • level of flexibility, adaptability, and ability to prioritise own workload in a fast paced environment
  • with sometimes conflicting needs and demands
  • A high jevel of accuracy and attention to detail
  • Excellent organisational skills
  • Professional and discrete approach
  • Assertive, bubbly and personable manner
  • Positive, can-do attitude, and sleeves rolled-up approach
  • Uses own initiative and works effectively with minimal supervision

HRC Recruitment is an equal opportunities employer and all applications will be treated as such.

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Offices

Glasgow
8th Floor,
180 Saint Vincent Street, G2 5SG
0141 353 1133

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13 Atholl Place,
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0131 357 5333

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01382 768 700