Team Assistant, Jobs, 5439

Team Assistant

Team Assistant – Edinburgh City Centre – Salary £20-25K D.O.E

Role Purpose

To provide full time secretarial and administrative support to various teams in the Edinburgh office to ensure that their needs and the clients’ needs are met at all times.

Key Responsibilities

•             Working for several teams across all levels

•             Answering phones for the teams when they are not available

•             An ability to prepare Microsoft Word reports and PowerPoint presentations to a high standard

•             Assisting with job management including maintaining a meticulous online filing system for all current developments which adheres to company standards of compliance (this includes preparation for external audits)

•             Using PeopleSoft to raise invoices, register new projects and raise expense claims

•             Diary management for all team members, particularly Directors

•             Carry out Anti-money laundering checks for new clients with the help of the compliance team

•             Preparation, collation and formatting of reports using Word, Excel, PowerPoint, Adobe Professional, including merging of documents.

•             Booking of travel and accommodation throughout the UK and occasionally international

•             Help cover other teams when secretaries are out of the office or workload is heavy

•             Assisting with the organisation of both client and staff entertaining

•             Ensuring a smooth running of day to day business

•             Binding of reports

•             Reception cover during lunch/holiday cover on rotation with other secretaries

Person Specification/Requirements

 

•             Excellent organisational skills and attention to detail

•             A team player possess a desire to collaborate with other secretaries and work to benefit the business

•             Good interpersonal skills with a professional attitude

•             Ability to prioritise and act on own initiative

•             Able to work to deadlines and have a flexible approach

•             Ability to work autonomously and proactively

•             Confident communicator

•             Good writing skills

•             Good IT skills (Word, Excel, MS Outlook, Power Point and PDF editing).

•             Can be trusted to be discrete with confidential information relating to both projects and the team members

•             Minimum typing speed of 60 wpm

 

Relevant experience in supporting various teams as well as string technical skills are essential.

 

HRC Recruitment is an equal opportunities employer and all applications will be treated as such.

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Offices

Glasgow
8th Floor,
180 Saint Vincent Street, G2 5SG
0141 353 1133

Edinburgh
13 Atholl Place,
EH3 8HP
0131 357 5333

Dundee
2nd Floor, Suite 4,
Marketgait Business Centre, DD1 1NJ
01382 768 700