Team Secretary - Edinburgh City Centre based, Full time, Permanent.
To provide audio and copy typing support and administrative services for various fee-earners. You will be assigned the Family Law team and will be allocated Fee Earners within that team as deemed appropriate. However, the Firm reserves the right to re-allocate you to another Partner/Fee Earner with notice.
Providing a full secretarial service, including audio, use of Digital Dictation and copy typing to Partners/Solicitors and other staff as required;
Arrange and co-ordinate meetings and proactively manage all information for meetings;
Travel and accommodation arrangements;•
Deal with telephone messages and record instructions. Ensure the Partner/fee-earner is appraised of all information from the conversation;
Ensure that faxes are sent and photocopying is carried out;
Ensure that out-going mail and enclosures are ready for collection (signed and sealed, wherever possible);
Check files in response to client queries;
Liaise with Partners and fee-earners regarding client queries.
Drafting and sending of fee letters to clients on the fee-earners instructions;
Make applications for new client numbers, as appropriate
Ensure that all documents are stored in iManage and assist with other filing duties as required
Make sure all outlays are noted against each matter spreadsheet within the Firm’s Document Management System (iManage);
Undertake ancillary administrative tasks as required
Additional duties as required.
The salary for this role is highly competitive. Its also a very friendly place to work
If you would like to discuss this further, then please call me on 0131 357 5333, or indeed apply directly.